What data do I collect?
I, Keri Karandrakis, am a sole proprietor/self-employed editor. I require the use of the following personal data so that I can contact clients:
- names (legal and pseudonyms)
- email addresses
- any details a client provides to me about the project
- IP address where the entry on the ‘Contact’ page was made (this is recorded by WordPress automatically)
You voluntarily provide this information to me when you use the Contact page on my website. Each contact “entry” is stored in a WordPress archive in a password-protected account accessible to only me.
Once I contact you back, your email address and name are stored in my password-protected Gmail account (accessible to only me), along with any communications we have together through that medium.
In addition to the above, I also use the following data in order to conduct my business once we have decided to work together:
- PayPal information
- any contact information the client voluntarily provides, such as a phone number
- emails and other communications with a client, such as text messages
This information is stored in the aforementioned email account (or, in the case of text messages and phone calls, on my phone). Copies of the manuscripts are stored on my password-protected computer (accessible to only me) while the project is ongoing. Copies of the manuscripts that are attached to emails are also stored in my email. PayPal information (insofar as your transaction(s) with me) is stored in my PayPal account (accessible to only me).
Jetpack collects the following information when you visit this site:
- your country
- what pages you view
- where you were referred from, if you were
- what you click on
This is standard for WordPress sites. This information is available to me, but the aforementioned personal data (name, email, etc.) is not connected to it.
If you choose to comment on a post on this website, the name that you provide, as well as your WordPress account name if you are logged in, is publicly visible to any visitor of this website, and so are the contents of your comment. Your email address and IP address are available to me in my site admin center when you comment, along with the aforementioned information that is available publicly. This is stored for as long as your comment remains on the website.
With whom do I share your data?
Your data is not intentionally shared with anyone unless you explicitly consent in writing. An example of this consent is voluntarily writing a Testimonial for my website. You may choose to provide data such as your name and a link to the finished manuscript, for sale on Amazon or another retailer, as well as some feedback about the editing process. As a general practice, I link a person’s testimonial to their website or Amazon profile in order to promote sales and verify that the person is real. If you prefer that not be included, please let me know.
Occasionally, I allow an apprentice to shadow me in the editing process. You will be contacted directly for written consent if I wish to have the apprentice shadow me while I work on your manuscript. The apprentice will sign a non-disclosure agreement for the project should you agree to this. This gives the apprentice access to your name and manuscript.
Occasionally, I may not be able to accommodate your editing request and I will refer you to another editor. Should this happen, I may inform the editor(s) that I have referred you. I share only your first name to let the editor know to expect a communication from you.
In the unlikely event that I am required by subpoena or other legal order to provide a court access to my entire website, email address, or computer, any information stored there may become available to the court making such an order. If possible (that is, if your contact information has been provided to me), I will contact you if there is such an occurrence.
In the unlikely event that I suffer a data breach, your data may end up in the hands of unknown third parties. Should this happen, I will contact you when I become aware of it, if contacting you is possible, and inform you of the breach.
How long is your data stored?
If you decide to work with me, your name and email address are retained for three years for my tax purposes. Everything else you provide (except PayPal transactions – see below) is retained for the same period of time unless you request that it is deleted sooner.
If you decide not to work with me, any information you have provided to me is deleted after one year, in case you change your mind or reach out to me again, unless you request that it is deleted sooner.
Please note that PayPal transactions cannot be deleted, only archived.
What if you want your data deleted?
Please contact me, and I will destroy any copies I have of your data to the best of my ability.